Agency Participation Agreement (APA)
The APA must be reviewed and signed by all Participating Agencies.
HMIS Links for Providers
What is HMIS? HMIS (Homeless Management Information System) is an electronic database used to hold information on the characteristics and service needs of persons experiencing poverty and homelessness in Multnomah County. Various funders require projects to record data in the HMIS database in order to stay competitive for funding, and Multnomah County uses this data in local and state planning processes.
Please send inquiries to: hmishelp@multco.us.
End User License Agreement (EULA)
The EULA must be reviewed and signed by all HMIS end users.
Privacy Poster
The Privacy Poster must be posted at all agency intake sites or shared with participants via another feasible way.
This document summarizes:
- How agencies enter participant data into HMIS and;
- Participants’ rights about their data.
HMIS Policies & Procedures
This document provides the remainder of policies, procedures and roles & responsibilities not present in the APA, EULA or Privacy & Security Notice.
Privacy & Security Notice
This document informs participants and staff of the allowable uses and disclosures of HMIS data, available in multiple languages.
Data Quality Plan
Release of Information (ROI) Resources for HMIS Data Sharing
All programs must use one of the ROI forms linked below. Agencies use ROI forms to secure client consent or non-consent for HMIS data sharing.
Visit these landing pages:
Training Resources
HMIS resources for providers.
See section below called “SAP Business Objects (SAP BO) Guides” for SAP BO resources.
Exit Packets
Forms for exit data that needs to be collected when a household exits from a housing, street outreach, or emergency shelter program.
SHS System Expansion
New Required Data as of 10/01/2021
Housing Move-In Date (HMID) & Interim Reviews
Forms and information for providers about move-in date and interim reviews.
Other Resources
Resources on data sharing, privacy and security
Video Tutorials
Instructional videos for providers using HMIS
Various HMIS Tips
Tips and tricks for using HMIS
Coordinated Access Guidance and Tools
Handbooks and Guides for providers working with the Coordinated Access system to help people get access to housing.
Report Guides
A guide on how to read an Annual Report when using HMIS.
SAP Business Objects (SAP BO) Guides
Find a step-by-step guide on ART & SAP when using HMIS.
HUD Links
A brief list of important links related to all topics HUD.
Veterans Affairs
Find important VA links below.
Public Facing Dashboards
Interactive dashboards about shelters for public use.