Agency Participation Forms
Organizations participating in HMIS should fill out these forms.
What is HMIS?
HMIS (Homeless Management Information System) is an electronic database used to hold information on the characteristics and service needs of persons experiencing poverty and homelessness in Multnomah County. Various funders require projects to record data in the HMIS database in order to stay competitive for funding, and Multnomah County uses this data in local and state planning processes.
User Forms
Employees, volunteers, and any other persons with access to HMIS are subject to certain guidelines regarding use of ServicePoint. ServicePoint contains personal and private information on individuals and all such information must be treated carefully and professionally by all who access it.
Privacy & Security Notice
The Privacy Sign is intended to inform clients of the uses and disclosures regarding their information in the Multnomah Count HMIS Implementation. The sign must be posted in the lobby and at work stations where clients are served. The complete Privacy Notice to clients must be made available to the client at the client’s request.
IT IS REQUIRED TO POST THIS SIGN
Data Sharing Release of Information Materials
Client consent to release of information for data sharing in Multnomah County is required for all programs.
Training Handbooks
Servicepoint handbooks for providers.
Exit Packets
Forms for exit data that needs to be collected when a household exits from a housing, street outreach, or emergency shelter program.
SHS System Expansion
New Required Data as of 10/01/2021
Housing Move-In Date (HMID) & Interim Reviews
Forms and information for providers about move-in date and interim reviews.
Other Resources
Resources on data sharing, privacy and security
Video Tutorials
Instructional videos for providers using HMIS
Various ServicePoint Tips
Tips and tricks for using ServicePoint/HMIS
Coordinated Access Guidance and Tools
Handbooks and Guides for providers working with the Coordinated Access system to help people get access to housing.
Coordinated Access - Assessment Tools
A form for CAAF agencies to utilize when engaging with Adults and Families for service coordination.
Report Guides
A guide on how to read an Annual Report when using Service Point.
ServicePoint ART & SAP Business Objects Guides
Find a step-by-step guide on ART & SAP when using ServicePoint.
HUD Links
A brief list of important links related to all topics HUD.
Veterans Affairs
Find important VA links below.
Public Facing Dashboards
Interactive dashboards about shelters for public use.