• Take care of yourself

• Make best efforts to be engaged and to support one another

• Be aware of your own space and positionality

• Practice cultural humility. Respect the validity of other’s perspectives, experiences and cultures – suspend judgment

• Share the air and give everyone a chance to speak

• Be authentic and speak your truth

• Respect and listen to others, honor other’s perspectives and story

• Respect confidentiality and don’t share stories without their permission

• Give feedback and be open to feedback

• Differentiate between opinion and informed knowledge

• Differentiate between safety and comfort

• Interrupt oppression

• Expect and accept discomfort and ambiguity

• Be open to trying something different

• Be open to hearing something different

• Be curious and ask questions

• Be patient

• Expect non-closure – we won’t solve all issues and concerns today

We hope for active participation in the conference sessions, even with the limitations of the virtual environment.  While we know everyone is very familiar with virtual meetings, we offer the following tips and suggestions for improving the conference experience for all.

1. Try to Use a Computer to Join the Conference

While you can join the Zoom conference sessions with a smartphone or a telephone, you will have a better experience using a computer.

Please contact the session moderator or Bill Boyd (bill.boyd@multco.us), if you need to connect to your meeting through your telephone without any video, so we can provide you with the correct dial-in number and meeting ID.

2. When Entering a Session

• Please use the chat to say hello and introduce yourself!

  • Share only what you feel comfortable (name, role, organization, pronouns, access needs).

• We encourage participants to add their pronouns and agency to their participant name.

  • Join the Zoom meeting

  • On the Zoom in-meeting controls, click Participants .

  • Hover your mouse over your name, then click More.

  • Click Rename.

  • A pop-up box will appear.

  • In the pop-up box, enter your display name.

  • Click Change.

• Please keep your camera on as you are able

3. When Speaking in a Zoom Meeting

• Try to minimize background noise as you are able.

• Only unmute when you wish to speak.

• Use the Raise Hand feature to let the moderator know you wish to speak (found under the Reactions tab) at the bottom of the screen.

• Please lower your hand after you have finished speaking.

• Please say your name before speaking; it helps other participants know who is talking.

4. Please follow the meeting guidelines listed below to promote the best collaborative session environment

Please see the Problems Connecting?: page (link above) for tips on addressing common challenges or technical issues with Zoom meetings.

Contact Bill Boyd, bill.boyd@multco.us for other issues.